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We understand that using professional minute taking service isn’t ideal for every situation. For really quick internal meetings when the final documents don’t need to be publication quality and are just required for very quick reference it’s not always necessary to use our professional transcribers.

Outsourcing minute taking will save you money

If you find yourself minute taking all the time, then outsourcing is a really good idea for the following reasons.

  • No one in your office will be taken away from their normal duties:
    Meaning that they can concentrate on making your business money.
  • The minutes will be accurate:
    Meaning that your company can action the points decided in your meeting.
  • Your minutes will delivered when you need them:
    Meaning you can act quickly.
  • You only pay for the minute taking service when you need it:
    Meaning your company can be far more efficient

For more details ask us for a free quote

Writing meeting minutes correctly

To ensure our client’s minutes fit their corporate style and have a consistent look and feel from one meeting to the next, our transcribers and minute writers use templates provided by our clients.

But if you’re new to writing minutes, where do you begin? Well worry no more, because one of our expert writers has put together a nice little template in Microsoft Word which you can download and re-use as much as you like.

Click here to download your Free Minutes Template

The file is pretty self-explanatory but here’s a brief explanation of the components to help you write better minutes of your meetings.

Headings

Day, Date – including Start Time and End Time

 

Attendees – Name of each attendee (Followed by initials)

Apologies can be included in this section.

Agenda

Reproduce agreed and circulated agenda here, with the items numbered to correspond with the minutes below.

Agenda Item 1 – Revisited Item

Describe the report on the item here.  This would typically begin with a summation of developments around the item since the previous meeting by the attendee responsible for the action points raised, followed by questions from other attendees.

Confirm whether it was agreed to close the item, or list the action points attributed to individual attendees here.

Agenda Item 2 – New Item

Describe the discussion around the item here.  This would typically begin with an introduction by the attendee proposing the item for discussion, followed by questions from other attendees.

List the action points attributed to individual attendees here.

Agenda Item 3 – Procedural Item

With procedural items, it is typical to confirm only actions agreed, closed or noted by attendees.

Agenda Item 4 – Summary

At the close of the meeting, the meeting’s chairperson should summarise the key decisions and actions for the attendees’ benefit.  This summary can also be used to communicate quickly with other parties in advance of the full minutes.

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